Call For Projects - Requirements


  • The Semantic Media project funds 100% of costs directly incurred by a project. Equipment and directly allocated/indirect costs cannot be funded.
  • Travel costs can be funded, as long as the travel is within the UK (e.g. project meetings, visiting project partners).
  • For international travels: Accepted proposals are eligible to apply for travel funding to present outcomes at a relevant conference of high standing. Universities will be expected to co-fund travel, typically on a 50% basis. International travel funding requires a separate application.
  • The total amount available in this call limited. Applications typically do not exceed £25k.

Requirements and Further Notes

Applications are subject to further requirements as listed in the following:

  • Applications must involve at least two UK-based academic institutions (and preferably a self-funded industrial partner).
  • Mini-projects should be carried out over a period of three to six months. Earliest and latest starting date are mentioned on the call for projects website.
  • Organizations to receive an award must be eligible for support through the Engineering and Physical Sciences Research Council (EPSRC).
  • Please submit only one form for each project application, even though multiple institutions are involved.
  • The receiving university will be responsible for distributing the award.
  • Project results have to be reported both:
    • at a future Semantic Media event / workshop / conference,
    • and as an article published on a conference / in a journal of high standing or as a technical report to be published on (typical length: four pages).
  • The full award will only be provided after results have been reported as stated above (following the usual EPSRC procedures).
  • Applications exceeding the limitations on the number of words mentioned on the application form by more than 10% will be rejected.
  • Applications will be reviewed/assessed according to the following criteria:
    • Strategic Fit (See "Call for Projects"-section here. The BBC tasks fit into the strategic plan.)
    • Collaboration / Interdisciplinarity (Does the project proposal demonstrate a genuine multi-disciplinary approach? Is the project sparking new collaborations? Does the collaboration lead to innovative approaches?)
    • Value (Ratio between value of expected results and costs for the project)
    • Novelty / Adventure (Is the project a true feasibility study and could it pave the way for future full-scale projects? Is the research highly speculative and bold or should it rather be considered as an iterative refinement?)
    • Industrial Partner (Industry involvement is encouraged)


Besides finding ways to work together, the main purpose of mini-projects is to conduct small feasibility studies to try out ideas that would be hard to fund otherwise. However, the overall funding is limited and keeping the costs low can be challenging. The following list presents some best practices to lower the costing.

  • Directly allocated costs as well as indirect costs typically contribute significantly to the overall costs. Both have to be excluded from the application (incl. PI time).
  • Involving PhD students from each institution participating in a project is an accepted and encouraged form of collaboration and can be a very effective way of reducing the overall costs.
  • If a specific person is supposed to be part of a project and cannot be employed as a PhD, applying for a partial position (not 100%) can be an effective way to limit the costs.